A well-organized board meeting is one of the best ways to get buy in on difficult problems and decisions. To ensure that meetings are productive it is crucial that everyone is on the same as the other and has had a chance to review the documents prior to the meeting. This allows for more discussion and allows boards to make informed decisions that are in the best interest.
Board members are likely to have a long list of commitments. It is therefore important to plan board meetings in advance and ensure that all directors agree to the invitation. It is also a good idea to use an agenda template for the board to ensure that all directors easily access the materials prior to the meeting.
The most important thing to do during the day of an executive board meeting is to effectively manage time. This means making sure that all agenda items are relevant and actionable. It is also important to ensure that there is sufficient information available on each item. It is a good idea to allocate each item to an amount of time to allow the board to move through the agenda without being entangled in discussions that don’t serve any purpose.
It’s also a good idea to create an online survey on your board’s website to ask for feedback at the end of each meeting, which helps to keep the levels of stress low and avoid issues boiling over. This can also help improve the organization of future meetings and ensure that board members are better prepared for tough decisions.
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