The minutes of the board meeting are the official record of what took place during a board meeting. They are legal documentation of the meeting’s discussions and decisions, inspire stakeholder confidence, support corporate governance and ESG goals, and help to hold directors accountable.
The most important aspect of minutes from board meetings is the recording of precise information. Even when opinions are voiced, the minutes should be impartial. To protect the board against legal liability, it’s important to keep the minutes as objective as possible.
While you should http://www.aboutboardroom.com/what-is-meeting-management-software/ strive for consistency in format and language from meeting to meeting and from meeting to meeting, it’s a good idea to utilize a pre-approved board minutes template to speed up the process. This will ensure all the necessary information, such as who called the meeting and the quorum that was present, the motions that were voted on, the manner in which they were voted upon and any points of procedure or appeals, as well as the date that the board met and adjourned, are recorded.
Include any additional documents that were given during the board’s meeting, such as reports, records and reports. These can be attached to the board minutes as an appendix or included in an index at the end of the document according to how the board intends to organize their board documents.